Documentation

Share Your Form

Share by link, email, QR code, or website, add collaborators, create prefilled links, and schedule emails.

Reviewed 2026-10-30 · Formesign guides

Quick Answer

How do I send my form for signature?

Open the SHARE tab. Copy the Link for anyone to fill in, or use the Email tab to enter each signer's email and click Send email. The QR code and Website tabs offer other ways in. More options adds collaborators, contacts, prefill links, and scheduled emails.

Open the SHARE tab. Share via gets the form to signers, and More options covers your team and your contacts.

1 Ways to share, 2 your signing link, 3 what you can do with it, and 4 more options.

Which should I use?

You wantUse
Anyone with the link to fill it inLink or QR code
Specific people to sign, with emailsEmail
Some answers filled in alreadyCreate prefill links
Requests to go out at a set timeSchedule emails
The form on your hosted siteWebsite

Share this link to get your form filled and signed. Click Copy, Share, or Open. This is a general link: each person who opens it starts a new response.

Don't send a signer the general link

A signer's turn in an existing request has its own link, from their email or from Activity. The general link starts a new request instead.

Email

Enter an address for each signer under Enter email for approvers, then click Send email. Click Advanced for more options.

1 One email for each signer, then 2 Send email.

QR code

Good for posters and front desks: scanning opens the signing link. Click Print, or Edit to change it.

1 Print or edit 2 the QR code card.

A QR code doesn't restrict access. Anyone who scans it can start a response.

Website

Your account has a hosted site at a near.tl address. Add to Quick Links lists this form on it, and Switch Form makes this the site's main form. Copy, Open, and Edit manage the site.

Collaborators

Add collaborators gives your team access to the form. Who can do what:

1 Invite people, and 2 choose the role that fits their work.
RoleCan
OwnerView and edit the form, responses, and reports, and manage collaborators
EditorView and edit the form, responses, and reports
ViewerView responses and reports

A collaborator doesn't automatically get access to your Drive folder. That's managed in Google Drive.

Create prefill links, then + Create new prefill, makes a link with some answers already filled in, so people only confirm them. Use it when you already know their name or reference number.

Create a link with some answers already filled in.

Anyone with a prefilled link can see what's in it, so keep sensitive details out of links you share widely.

Schedule emails

Schedule emails sends the form at a set time, once or on a repeating schedule. Click Schedule and choose how you'd like to set it up.

Set up one schedule at a time, or many in bulk.

Each schedule then appears under All schedules, where you can edit or pause it. Delivery runs on a periodic check, so don't rely on exact-to-the-minute timing.

Next steps